Executive Assistant

We are currently looking for an organized and team-oriented Executive Assistant for Bucharest, within KMG Rompetrol.

 
Rompetrol, part of KMG International, is the place where thousands of minds and over 200 specializations, spread across 11 countries, connect with each other to create the energy we need to move forward. We believe that through effort and perseverance, true ambition is inspired, and success is achieved. With this reasoning, we welcome you in our Rompetrol family and help you reach your maximum potential.
So, are you ready to feed your career in a diverse and rewarding environment? 
 
 Your new role: Providing administrative support services to ensure the existence of an adequate administrative environment that will enhance the executive’s effectiveness.
 

Activities going to help you shine:
 
Provide various secretarial services for the executive in order to keep an updated track of his activity:
•    Follow the agenda of the Manager in order to use rationally his working time;
•    Assist the Manager in daily meetings and activities;
•    Schedule meetings, attend work meetings and draft agenda/ minutes;
•    Screen incoming calls and correspondence, responding independently when possible;
•    Translate and draft emails from Romanian into English and vice versa.
 
Assist the executive in meetings/ work sessions to make sure that they are held in an efficient manner, from an administrative point of view:
•    Maintain ongoing interaction between the Managers and other departments within the company;
•    Participate and provide translation within business meetings with foreign clients;
•    Prepare the minute of the meetings and send them to meeting attendees.
 
Receive record and archive the correspondence to provide the information flow:
•    Draft documents and protocol correspondence;
•    Submit documents between company’s subdivisions by courier service.

The fuel needed to go further with us:
 
•    University degree;
•    Relevant experience in Administrative/Secretariat domain;
•    Experience in a similar position will be considered a plus;
•    Proficiency in MS Office;
•    Excellent command of English language; 
•    Ability to organize and prioritize;
•    Excellent communication skills;
•    Client-oriented attitude.
 
You will be supplied with:
 
•    Meal vouchers
•    Access to private healthcare system (medical subscription) and special rates for family member subscriptions
•    Life and health insurance
•    Holiday bonus
•    Bonus on Oil Worker’s Day
•    Financial support for kindergarten
•    Bonus for employees’ children twice a year
•    Additional annual leave days based on seniority
•    Paid leave and financial support for special events (marriage, birth, retirement, death)
•    Fuel discount in our gas stations with the RompetrolGo+ card
•    Short working schedule every Friday
•    Flexible working hours
•    Monthly fruit at the offices
•    Medical assistance and psychological counselling at the office
•    Bookster (borrow books for free, delivered to the office)
•    Discounts with various partners
•    Access to training programs
•    Internal engagement and community programs
•    Inclusive and diverse work environment
•    Volunteering programs
•    Wellbeing programs

What you need to do now:

If you are interested in this role, click “Apply now” to send an updated copy of your CV.
 
At Rompetrol, we respect the confidentiality of every application. Only selected candidates will be contacted for an interview, and other applications will be kept in our database for a maximum of 6 months.
 
Fuel your career and start a new journey with us. 
#TogetherWeGrowPeople